Adding Students

Who can do this with default capabilities?

School Network Administrators, School Network Staff, School Administrators

Follow these steps to add the students who will use the software. (If you can export student information from other software, you may be able to import students instead of adding them one by one.)

If you are a school administrator and you are assigned to more than one school, on the Home page, select your name and then select Change Role to choose the school you want to work with before following these steps.

  1. On the Home page, click Users.
  2. Click Add Student.
  3. On the Add Student page, enter the student's information.

    Information that is required is marked with an asterisk (*). Other information is optional unless otherwise indicated--you do not need to enter this information unless it is useful to you.

    • You can use the Tab key to move from one field to the next.
    • Note that a student's first and last names are limited to 35 characters.
    • User names and passwords cannot be the same. The program will generate a user name for the student if you do not enter one. When you type the student's password, dots will be shown instead of the characters you type. Be sure to give students their user names and passwords so they can log in for practice, quizzes or tests.
    • To enter the gender, year, ethnicity and language, use the drop-down lists. (School network administrators or school network staff can also choose the student's school from a drop-down list. When a school administrator adds a student, the student is automatically enrolled in that person's school.)
    • In the Year drop-down list, N means Nursery, R means Reception and None means no year has been assigned. When you choose a year for a student, the year is automatically adjusted in previous and future school years; for example, if you choose 3 as the year for this school year, the program will show the student's year as 2 in the previous school year and 4 in the next school year.
    • The Unique Pupil Number is a global number defined by the Department of Education that follows the student throughout his or her educational career.
    • The Start Date is the date when the student entered Reception.
    • If you want to require the student to change his or her password after logging in next time, tick the User must change password at next login box.
  4. If you want to save this student's information and then add another student, click Save and Add. You will stay at the Add Student page, but the fields will be empty so that you can enter the next student's information.
  5. If you want to save this student's information and you do not need to add more students right now, click Save. You will go to the Student Information page, where you can change enrolment and characteristic information on other tabs.

    If you decide not to add this student, you click Cancel.

If your new student has the same name as a student who is already in the database or a student that has been deleted, the Duplicate Student Found page will open. School administrators cannot add a duplicate; they must contact the Renaissance Place administrator. School network administrators and staff can click Add Student to add a new student with the same name as the deleted student, click Add to add the existing student to another school or click Activate to restore the deleted student record.