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Editing or Viewing Default Capabilities for New Users in a Group

Who can do this with default capabilities?

School Network Administrators, School Network Staff, School Administrators, School Staff

By following these steps, you can change the default capabilities for a user group. Your changes will affect new users added to the group in the future, but not existing users who are already in the database. (For those users, see Editing or Viewing Default Capabilities for Existing Users in a Group.)

If you are a school administrator assigned to more than one school, you are editing capabilities for the school chosen in the drop-down list on your Home page. To choose a different school, on the Home page, select your user name, then select Change Role before following the steps below.

  1. On the Home page, click Product Administration.
  2. Click Define User Capabilities.
  3. Click Edit Default next to either the School Network User Capabilities or the School User Capabilities. (If you are a school administrator, only the School User Capabilities will be listed.)
  4. If you are a school network administrator and you are editing School User Capabilities, choose a school from the School drop-down list.
  5. Click the user group that you want to change the default capabilities for.
  6. On the next page, choose the capabilities that you want this group to have
    • If you have chosen the wrong user group, click < Back to choose a different one.
    • The Capabilities Currently Included list includes the capabilities that new users in this group are given. If you want to remove any of these capabilities so that they are not given to new users in the group, remove the tick mark next to the capability.
    • The Other Available Capabilities list includes capabilities that new users in this group do not have now, but that they could be given. If you want to give any of these capabilities to the group, tick the box next to the capability.
    • The Product column in each list shows you which programs use each capability.
  7. Click Save when you have finished editing the default capabilities for this group. Click Cancel to leave this page without making any changes.

By following these steps, you are viewing the default capabilities that are given to new users as they are added to the software. Administrators may have changed the capabilities for existing users or individuals.

If you have more than one role in the software, be sure to choose the role that you want to use on your Home page before following these steps. To do this, select your name at the top of the page, then select Change Role. Then, choose the role to use. The role you choose could determine which groups you can view capabilities for.

  1. On the Home page, click Product Administration.
  2. Click Define User Capabilities.
  3. School staff members should click View Default Capability Sets for school users.
  4. School network staff members should click View Default for either school users or school network users.

  5. If you are a school network staff member and you want to view School User Capabilities, click the School drop-down list and choose a school. (School staff members do not need to do this.)
  6. Click the user group whose capabilities you want to view.
  7. The next page will show you the capabilities that have been given to the chosen user group. To exit this page, click < Back.