Importing Student Information

By following the steps below, you can import student information from a Renaissance Place export file. (The steps for importing spreadsheets, comma-separated text files, and delimited text files are different.)

If you are a school administrator and you have access to more than one school, on the Home page, choose which school you want to work with before following these steps. To do this, on the Home page, select your name at the top; then, choose the Change Role option and choose your School User role at the school where you want to work.

Who can do this with default capabilities?

School Network Administrators, School Administrators

  1. On the Home page, click Users.
  2. Click Import Information.
  3. The Select Import File page will open next. On this page, click Browse or Choose File.
    • In the dialog box that opens, find the file that you want to import, click on it once and click Open.
    • When you return to the Select Import File page, the file name will appear. Make sure you have selected the correct file; then, click Next >.

  4. If you are a school network administrator or school network staff member, the Select School page will open. Click the school that you want to import information into.
  5. If the Renaissance Place Import Options page opens, tick the box for each type of information you want to import. (The Import student information box is ticked by default; you cannot remove the tick mark from this box.) If you want to import assessment and assignment data for a specific program, tick the box for each program.
  6. If you use Renaissance Place to import Accelerated Maths data, you will have to transfer the assignment data into the students' classes; see the help topics on how to transfer Accelerated Maths data for more information.

  7. To continue, click Next >.
  8. On the Import Student Options page, choose from the following options:
    • In the Import row, choose whether to import all students or to select the students to import.
    • In the Merge Students with matching row, choose what matching criteria should be used to see if a student being imported matches one already in Renaissance Place. Note: Graduation date is automatically part of the matching criteria.
    • In the New Students (no match found) row, choose what Renaissance Place will do if a student whose information is being imported does not match one in the database already.

    When you are done making your choices, click Next >.

  9. If you chose to select the students you want to import, the Select Students for Import page will open. All students are selected (ticked) by default. Remove the tick mark from the boxes next to students you do not want to import. (You can tick all the boxes at once by ticking the Student box at the top of the column.) When you are ready to continue, click Next >.
  10. The Confirm Import page opens, allowing you to double-check the options you have chosen for the import. If you need to change any of them, click < Back. If the options are correct, click Import to begin the import.
  11. Once the import is complete, a confirmation message will appear, listing the number of student records that were created and updated. If, during the import, Renaissance Place found students whose information is similar but does not meet the matching criteria chosen in step 6, a new student record will be created and the summary will show it as a merge candidate. To view these records and decide whether to merge them, click Merge Candidates. If the import is complete and there are no merge candidates, click Done.