myON-by-Renaissance-Color

Enroll: Preparing Files for myON Data Submission

Overview

myON requires data from your student information system (SIS) to create individualised logins, allowing a personalised reading experience.

Enroll is an application myON uses to manage users in myON. Currently, a myON team member can process your data files through Enroll, or you can use Enroll to manage your own data.

Using Enroll will require uploading, validation and processing up to three .csv files: students, faculty (teachers) and roster. All files must be valid, UTF-8-encoded CSVs. Please see the information below for more about how to prepare these three .csv files.

For more information about managing your myON data, please contact support at answers@renlearn.co.uk or +44 (0)20 7184 4000.

Preparing Files

myON suggests preparing three CSV files to take full advantage of myON features: one file for students, one for faculty and one for roster (classes).

Please note:

  • students.csv can be submitted alone
  • faculty.csv can be submitted alone
  • students.csv and faculty.csv files can be submitted together without a roster.csv file
  • roster.csv requires both a student.csv and a faculty.csv

File Format for Each .csv File

students.csv

The students file provides student information to myON.

Column Header Required? Notes
school_id YES Assigned school number/identifier
school_name YES  
sis_id YES Must be unique across the site
Must be unique across faculty/teachers and students
All user history is stored using the SIS ID, which cannot be easily changed
last_name YES  
first_name YES  
middle_name NO  
grade YES Year
Please use a standard value: Reception or any value 1-12
username YES All usernames must be unique across all users on the site
password YES Must be a minimum of 3 characters
Does not need to be unique
Passwords are case-sensitive

Example:

A B C D E F G H
1 school_id school_name sis_id last_name first_name grade username password
2 Ren-s1 Renaissance Ren-oscarb Black Oscar 5 oscarb oscarb1
3 Ren-s1 Renaissance Ren-faithh Haynes Faith 5 faithh faithh1

faculty.csv

The faculty.csv file provides teacher information to myON.

Column Header Required? Notes
school_id YES Assigned school number/identifier
school_name YES If a myON team member is processing your data and you are new to myON
sis_id YES Must be unique across the site
Must be unique across teachers and students
All user history is stored using the SIS ID, which cannot be easily changed
last_name YES  
first_name YES  
email NO  
username YES All usernames must be unique across all users on the site
password YES Must be a minimum of 3 characters
Does not need to be unique
Passwords are case-sensitive

roster.csv

The roster.csv file provides student-to-teacher relationships in myON.

Creating a roster in Enroll requires:

  • There is both a student_sis_id and a faculty_sis_id.
  • The student_sis_id appears in the student.csv file.
  • The faculty_sis_id appears in the faculty.csv file.
  • The student and teacher are in the same school.
Column Header Required? Notes
student_sis_id YES Must correlate to a student user in the student.csv
faculty_sis_id YES Must correlate to a teacher user in the faculty.csv

Users in myON

myON offers several user roles, including:

  • Students (many per building)
  • Faculty/Teachers (many per building)
  • School Administrators (one per building)
  • Group Administrators (one per myON site/group)

Enroll does not process your administrators.